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Course Booking Terms & Conditions

This document sets out what you can expect from ADTREX and what your obligations are.

ADTREX accept bookings on the following conditions;

Bookings, Payments and Cancellations

  1. A 20% deposit of the total amount due must accompany the booking for each course booking. If sending the money by electronic bank transfer, you must pay your fees (remitter) and our fees (beneficiary). Cheques must be made payable in sterling.
  2. The balance remaining after payment of the deposit is due no later than thirty (30) days before the start date of the course.
  3. If the final balance is not received within this time frame, we reserve the right to cancel the course booking, in which case no refund will be due.
  4. Bookings made after the balance due date may be accepted at the discretion of ADTREX providing that the balance is paid in full at the time of booking.
  5. The price quoted at the time of booking includes only what is stated for the relevant course.
  6. Should you cancel we must be notified in writing (email is acceptable) and charges will apply. Charges are as follows;
    1. More than 30 days before the course start date = loss of deposit.
    2. Less than 30 days before the course start date = 50% of total cost.
    3. Less than 7 days before the course start date = 100% of total cost.
  7. If you have to cancel due to medical reasons, ADTREX will require details of your reason for cancelation along with a supporting letter from a medical professional. In such cases a refund of funds may be paid excluding any reasonable costs incurred by ADTREX.
  8. Without prejudice to the above, ADTREX may in its sole and absolute discretion refund some or all of the course price.
  9. It is unlikely that ADTREX will have to cancel a course, however we reserve the right to do so. For example if the minimum number for the course is not reached, we may have to cancel it.
  10. Should we be forced to cancel due to reasons beyond our control, an alternative will be offered or a full refund provided.
  11. Every effort will be made to adhere to the published itinerary. However, due to reasons beyond our control, changes may have to take place and sometimes at short notice. We will try to inform you of any such changes as soon as we know about them (such as change of date or venue) but accept no liability for such changes.

Financial Protection

All payments made to ADTREX are held in a trust account in order to protect client’s payments. This allows us to refund you any monies due should ADTREX become insolvent.

Leadership

  1. Each course will be delivered by a qualified ADTREX instructor.
  2. The Course Director/Instructor will do his / her utmost to ensure your course runs smoothly. By completing the booking form you agree that the Course Director/Instructor has the authority to make decisions that may affect the group or individuals. For example, if a participant of the course acts illegally or inappropriately or is in an unfit state to carry on, the Course Director/Instructor has the right to ask them to leave the course.
  3. A client who chooses to leave the course or is asked to do so will not be entitled to any refund or compensation. Refunds or compensation will be at the discretion of ADTREX.

 

Medical

  1. ADTREX will require you to complete a medical questionnaire and declaration for most courses.
  2. We may require you to obtain confirmation from a medical professional that you are fit to participate in the course you have booked on to.
  3. If after making the medical declaration you have any further illnesses, injuries or come into contact with infectious diseases, it is your responsibility to notify ADTREX immediately.

Appeals & Complaints Procedure

  1. If participants wish to complain about the course they must follow our Complaints Procedure. Participants wishing to appeal must do so within 14 days of receiving the disputed assessment decision.
  2. Candidates wishing to complain or appeal should contact ADTREX.
  3. Candidates are advised to keep copies of all documents relating to the appeal.

Parental Consent (If under 18)

  1. By agreeing to these conditions you authorise the Course Director/Instructor to take emergency decisions on your behalf, including the giving of permission for medical treatment on the advice of the medical authorities present having taken the medical information listed into account.

Liability

  1. We will not be held responsible for illness, injury or death sustained on one of our courses unless it is a direct result of negligence by one of our staff.
  2. We will not be held responsible for loss, damage or theft of any personal property.
  3. We advise you to have personal insurance for all of our activities and request that it specifically covers the adventurous activities that will take place.
  4. We are insured for public, professional and employer’s liability for £5 million.

Equipment

  1. On booking, you will be provided with an equipment list relevant to your course.
  2. Equipment on loan from ADTREX must be returned in good condition. Lost or damaged equipment will be charged at the RRP.

Other

  1. These booking conditions may only be amended by Scott or Michelle Smith. Any such amendments will only be considered in special circumstances.
  2. When making a booking, it is implied that you have accepted and understood the booking conditions.
  3. By agreeing to these conditions, you give your consent for us to take and use photographs of you/your son/daughter/ward during the course and use them for publicity purposes.